Tracking Student Attendance
What is it?
This feature of AccuTrack allows you to track students' visits to your center. Think of this feature as an electronic replacement of your sign-in sheets. When the student arrives to your center, he or she signs in by entering their ID. The ID can be in any format you like, and the student can either type this ID on the keyboard or scan their student ID card with an ID reader to sign in. During the sign-in process you can also collect some information from the student such as the service they are using and the staff member they are meeting. This information is helpful when generating reports.
After finishing their visit to your center, the students can sign out by either entering their ID again or by scanning their ID card. This way the software can track how long the students visited. You can also configure the software to survey the students on the quality of the service received when they sign out.
This gives you information on
both the attendance and usage of services. You can use
this information to meet your grants reporting requirements
or to improve your services. If you are using sign-in
sheets for tracking attendance, you will be amazed how
much easier this process is with AccuTrack.
How it works?
To use AccuTrack for tracking sign-ins, simply install
the software on a dedicated computer in your center’s
reception area and require your students to sign in
and out. To sign in, students simply enter their ID
number (e.g. social security number or other student ID) and select
the service they want to use. To sign out, students
simply enters their ID number again. The sign-in process
is quick and easy. For an example set up at a real center, click here.
Reports
AccuTrack generates some very powerful reports from
the sign-in data. These include:  VISITS REPORTS
- Student attendance - detail report
- Student attendance - summary report
- Activity usage - detail report
- Activity usage - summary report
- Visits summary report
- Weekly attendance time report
- Weekly visits report
- Service type usage report
- Service usage summary report
- Visitor history report
- New visitors report
- Visits type report
STUDENTS REPORT
- Student list
- Student list (visited)
- Student profile report
- Student profile (visited) report
- Service requests report
INSTRUCTOR REPORT
REGISTRATION REPORTS
- Registration by student report
- Registration by activity report
- Self-registration report
SPORT REPORTS
- Participation report (by sport)
- Participation report with activities (by sport)
- Sports roster report
VISITS CHARTS
- Weekly sign-ins chart
- Daily sign-ins chart
- Sign-ins by day chart
- Sign-ins by hour chart
- Weekly sign-in counts
- Number of sign-ins
- Weekly session times chart
- Daily session times chart
- Session times by day
- Session times by day
- Session times by hour
- Weekly sign-in session times
- Sign-in session times
- Class visits chart
- Returns chart
- Number of class sign-ins chart
- Return time distribution chart
Special Features
Sign-in ID can be whatever you want, from standard 9-digit
social security format to up to 20- character email address.
The ID can be typed in on the keyboard, or you can use
an optional ID reader.
You setup the list of activities or services yourself to reflect what
you offer at your center. You can also set up this screen
to only show registered classes for each student.
You can have complete control over what information
AccuTrack collects from students during their first
visit. The minimum required data is student's name and
ID number. However, you can also collect contact information and profile information.
When students sign out, AccuTrack displays extensive
statistics on their visits history. The statistics includes
number of visits, total time spent on service, and total
time in center.
You can import student's info (ID #s, names, and contact
info) from your registration database. You can also import the classes and the class registration info.
If you don't enter the student data, you can have students
type it in during their first visit.
Auto sign-out: You have the option of automatically
signing students out if they do not sign out themselves.
You can check who's signed in the center any time via the Who's In screen.
You can send students messages that will be delivered
when the students sign in or via email.
You can display general announcements such as operation
hours in the sign-in screen.
And much more!
Screen Shots
Center Summary Report
Weekly Visits Report
Attendance Report
Service Usage Report
Sign-in Screen
Services Screen |
